Traveling is a key aspect of doing business in California. Between connecting with companies on the east coast or other countries, your employees may be racking up many air miles. Here are seven ways that you could cut the cost of business trips, without too many sacrifices.
1. Book Early
When traveling for any purpose, booking early typically flowers the cost of plane and train tickets. Unless there is a last minute meeting that cannot be helped, it is a good idea to plan out business trips at least a couple months in advance.
2. Rewards Programs
Most of the top airlines offer rewards programs, especially to business customers. By having a single rewards account, you can add up all the points that are being accrued when your employees travel on the company dime. It will result in free trips and other perks in the future.
3. Avoid Extra Fees
Extra fees, such as adding more bags or having an overweight bag, can add up quickly. Try to encourage employees to avoid those fees, by using a carry-on bag that is under the weight limit. You can always suggest they pay the baggage fees themselves if they need to check in a suitcase.
4. Arrange Transportation
When your employees are traveling to and from the airport, or around the cities where they are visiting, arranging transport ahead of time can save a lot of money. Connect with a luxury transport service like A Touch of Class for affordable rates on limos and luxury sedans.
5. Plan Virtual Meetings
Not every meeting or conference requires a trip around the world. There are some issues that could be resolved with virtual meetings, such as connecting on Skype or other video chatting software. It will ensure that you can keep doing business with companies in other cities or countries, while reserving those air miles for the truly important situations that require a personal touch.
6. Limit Expense Accounts
Set limits on the amount of money your employees can spend per night, when they are traveling. Have different limits based on the purpose of the trip. For instance, a higher expense account for trips that involve wooing clients is sensible.
7. Avoid Busy Season
The summer months and winter holiday season are the two times of the year when tickets are the most expensive. If you can try to avoid doing a lot of business traveling in those months, it would ensure that you are paying less for tickets.